HIPAA Compliance & Data Privacy

Your privacy and data security are our highest priorities. Learn how we protect your health information.

Our Commitment to Data Privacy

Vital Guardian™ maintains enterprise-grade security standards and follows HIPAA guidelines to protect your personal health information

Encryption

All data encrypted in transit and at rest using industry-standard protocols

Audit Trails

Comprehensive logging of all data access and system activities

Access Controls

Role-based permissions ensure only authorized users access your data

Secure Storage

Data hosted in HIPAA-compliant infrastructure with automatic backups

Data Privacy Practices

Transparent policies and practices that put you in control

You Own Your Data

All wellness data belongs to you. We never sell, rent, or share your personal information with third parties for marketing purposes.

Explicit Consent Required

We obtain clear, informed consent before collecting, using, or sharing any health-related data. You can revoke consent at any time.

Transparency & Control

View, download, or delete your data anytime. Our privacy dashboard gives you complete visibility into how your information is used.

Breach Notification

In the unlikely event of a data breach, we will notify affected users promptly and take immediate corrective action.

Data Sharing & Consent

When We Share Data:

  • With healthcare providers you explicitly authorize
  • With family members or caregivers you designate
  • When required by law or legal process

Granular Consent Controls:

You have fine-grained control over what data is shared and with whom:

  • •Choose specific data categories to share
  • •Set time-limited data sharing permissions
  • •Revoke access instantly at any time
  • •View audit logs of who accessed your data

Security & Compliance Measures

Technical and administrative safeguards protecting your information

Technical Safeguards

  • AES-256 encryption for data at rest
  • TLS 1.3 for data in transit
  • Multi-factor authentication
  • Regular security audits & penetration testing
  • Automated intrusion detection

Administrative Safeguards

  • HIPAA compliance training for all staff
  • Background checks for employees
  • Incident response procedures
  • Business Associate Agreements with vendors
  • Regular policy reviews & updates

Physical Safeguards

  • SOC 2 Type II certified data centers
  • 24/7 security monitoring
  • Redundant infrastructure & backups
  • Controlled facility access
  • Secure disposal of physical media

For Research & Clinical Partners

HIPAA-aligned data architecture designed for institutional research and clinical pilots

De-Identified Population Data

Our data architecture supports HIPAA-compliant de-identification for research purposes, enabling population-level wellness insights without compromising individual privacy.

  • Safe Harbor method de-identification protocols
  • Aggregated wellness trend analysis for research
  • No re-identification risk assessment and mitigation
  • Compliance with Common Rule and FDA regulations

IRB-Ready Protocol Templates

Streamline institutional approvals with our ready-made Institutional Review Board (IRB) protocol templates and supporting documentation.

  • Pre-formatted consent forms and study protocols
  • Data use agreements (DUA) for research partnerships
  • Privacy impact assessments and documentation
  • Expedited review support for minimal-risk studies

Research Partnership Capabilities

Vital Guardian™ is designed to support academic research, clinical trials, and population health studies with robust data governance and compliance frameworks:

Data Access Controls:

  • • Limited data sets for research use
  • • Secure data export protocols
  • • Role-based researcher permissions
  • • Audit trails for data access

Compliance Support:

  • • HIPAA Business Associate Agreements
  • • 21 CFR Part 11 compliance for FDA studies
  • • GCP (Good Clinical Practice) alignment
  • • Data retention and destruction policies

Your Privacy Rights

You have comprehensive rights regarding your personal health information

1

Right to Access

View and download all your wellness data at any time through your account dashboard.

2

Right to Correct

Request corrections to any inaccurate or incomplete wellness information.

3

Right to Delete

Request deletion of your account and associated data, subject to legal retention requirements.

4

Right to Restrict

Control who can access your information and revoke permissions at any time.

5

Right to Audit

View logs showing who accessed your data, when, and for what purpose.

6

Right to File Complaints

Report privacy concerns to our Privacy Officer or the HHS Office for Civil Rights.

Questions About Privacy or Security?

Our Privacy Officer is available to address your concerns and answer questions about how we protect your data.

Contact our Privacy Officer:

Email: privacy@vitalguardian.com

For additional information, please review our Privacy Policy and Terms of Service.